4 Tips for Better Managing Multiple SEO Projects At Once

Today’s Ask an SEO query comes from Akshay in Ahmedabad, who asks:

“Do you’ve gotten any skilled recommendation for managing a number of SEO tasks every day? Would admire any ideas or any kind of guideline that may assist SEO professionals like me.”

The very first thing that pops into my thoughts when listening to this query is that it has a deeper context: how do you keep on observe with tasks competing for your curiosity and focus?

We’re going to deal with the right way to keep organized with a number of SEO tasks in addition to the right way to keep centered, as these two targets go hand-in-hand.


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1. Create Monthly Deliverable Schedules & Stick to Them

SEO may be troublesome for plenty of purchasers to know, together with the work that has been achieved. Some issues are tangible (that means they’ll see them), similar to updating headings and inside hyperlinks.

But different essential SEO duties — updating (*4*), constructing hyperlinks, and fixing 404 errors, for instance — usually are not.

It is due to this fact extraordinarily useful to offer your purchasers a listing of deliverables forward of time. I wish to plan out the deliverables a month prematurely (with completion dates) and provides my purchasers the schedule.

Then, as soon as the month ends, I embrace in my studies the deliverables that have been accomplished.


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This accomplishes three issues:

  • It makes our SEO work extra tangible.
  • It demonstrates to purchasers that we’re assembly our deadlines.
  • It helps with the prioritization of daily tasks, which leads us to our subsequent tip.

2. Make Project Management Software Your Best Friend

I don’t suppose I might keep organized with a number of purchasers and not using a project management platform. There are a ton to select from and plenty of have free variations, together with Asana, FreedCamp, and Trello (tip: Trello syncs with Semrush).

Once the deliverable schedules talked about within the earlier tip have been created, load the duties up in your venture administration platform.

I sometimes add a due date for the duty at the very least 2 to three days previous to the deadline given to the shopper. That permits us a little bit of wiggle room to make sure we’re not late on any deliverables.

Some platforms provide the choice to prioritize the duties, which can even aid you keep on observe.

3. Start Each Day by Reviewing Your Tasks

Once you’ve gotten your venture administration software program arrange along with your deliverables and due dates, it’s straightforward to overview your each day duties.

I begin every morning by reviewing what duties have been designated for the day. Check them off as you go. Then, late within the workday, overview what’s developing the following day so that you’re mentally ready.


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Personally, I want to remain centered on one shopper at a time, if doable.

In different phrases, if I’ve a number of duties for the identical shopper on any given day, I’ll group these collectively and hold engaged on them till they’re achieved. Then, I’ll transfer on to the following shopper’s duties.

4. Avoid Multitasking to Stay Focused

Staying centered is troublesome for plenty of us since you doubtless have every kind of notifications, calls, messages and different interruptions all through the day.

When you hear the notification that an electronic mail got here by otherwise you acquired a brand new Slack message, it’s too straightforward to get off process.


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Instead of checking simply that one electronic mail, you find yourself going by your inbox, typing up your responses, after which logging on to verify one thing. The subsequent factor you understand, an hour has passed by.

Even should you had the self-discipline to solely verify that one electronic mail, it takes about 64 seconds to recuperate your practice of thought.

That may not appear to be quite a bit however multiply it by the variety of occasions you verify your electronic mail and you will notice how rapidly the minutes add up.

It’s not simply emails, although. Phone calls and conferences also can divert your consideration and make it tougher to get again on observe.


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There are some things you are able to do to remain centered. First, utterly shut out your electronic mail, IM, and textual content packages when you find yourself engaged on shopper duties.

Second, contemplate blocking your calendar. Phone calls and conferences are a necessity for an SEO enterprise, however attempt to schedule them in such a means that you just depart giant chunks of time to dedicate to shopper work.

Third, discover what helps you focus, whether or not that may be a room by your self, music, or one thing else.

All of these items have helped me handle a number of SEO tasks efficiently. I hope they aid you, too!


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More Resources:

Editor’s word: Ask an SEO is a weekly SEO recommendation column written by a few of the business’s prime SEO specialists, who’ve been hand-picked by Search Engine Journal. Got a query about SEO? Fill out our form. You would possibly see your reply within the subsequent #AskanSEO submit!


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